Advanced Tendering Procedures and Bid Evaluation

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Advanced Tendering Procedures and Bid Evaluation Course
Introduction:
The goal of this course is to equip participants with the necessary knowledge, concepts, and skills to effectively handle all aspects of tendering.
The Advanced Tendering Procedures & Bid Evaluation training course comprehensively covers each stage of the tendering process, including various techniques and approaches employed in bid evaluation.
Through interactive sessions, participants will acquire essential tools and techniques for analyzing submitted bids. This includes conducting preliminary examinations, performing technical evaluations, and assessing commercial aspects.
Course Objectives:
By the end of the Advanced Tendering Procedures & Bid Evaluation training course, participants will be able to:
- List the contracting stages from setting the scope of work to awarding the contract
- Outline the main objectives for the tendering process and recognize other alternative contracting methods
- Prepare the tendering strategy, determine the sourcing method and scope of work of the project, and plan the evaluation process of the bidders
- Evaluate in-depth the process of preparing tenders and selecting potential contractors
- Identify preliminary, technical and commercial evaluation procedures and apply several methodologies using criteria, weights and scoring protocols to optimize bidder’s selection process
- Create an appropriate evaluation methodology to judge bids and tenders
- Evaluate vendor proposals from a technical and commercial perspective
- Prepare for and conduct professional negotiation with suppliers
- Handle the outcomes from a competitive bid process
Who Should Attend?
Advanced Tendering Procedures & Bid Evaluation training course, is ideal for :
- Engineering Project Professionals
- Contract Professionals and Administrators
- Contract Analysts
- Contract Engineers
- Specifiers, Buyers and Purchasing Professionals
- Procurement Officers
- Anyone involved in the preparation, evaluation, and management of commercial invitations to tender, requests for bids and proposals and contracts for the purchase of services, materials or equipment
Course Outlines:
Overview of contracting and tendering
- Definition of a contract
- Stages in contracting
- Preparation and tendering
- Award and administration
- Defining tendering
- Purpose of tendering
- Alternatives of tendering
Objectives of tendering
- Tendering process
- Contracting methods
- Competitive bidding
- Competitive proposals
- Reverse auction
Tendering preparation
- Identifying requirements
- Setting scope of work
- Planning the evaluation process
- Identifying suppliers
- Developing tender documents
- Invitation to tender
- Terms and conditions
- Tender briefing
- Receiving and opening bids
Optimizing the Tender Documents
- Contents of the Tender Package
- Ensuring a Robust Specification and Scope of Work
- Defining the Response, You Require from Bidders
- Essential Clauses in the Draft Terms and Conditions
- Bid Security, Performance Security in Public Tenders
- Anticipating and Reducing the Risk of Scope Change
Managing the Technical and Commercial Evaluation
- The Purpose of Bid Evaluation
- Lowest Price or Best Value for Money
- Stages of the Evaluation
- Clarifying Bids to Assist the Evaluation
- Choosing Evaluation and Award Criteria
- Bid Evaluation Approaches (One-envelop, Two-envelop, Online Bidding)
Managing the Contract Award and Initialization Stage
- Communicating the Results – Internally and Externally
- Working with Tender Bonds and Performance Guarantees
- Dealing with Disputed Contract Awards
- Operating under Pre-contract Letters of Intent
- Managing Pre-contract Scope Changes
- Initiating Contract