Best Practices for Managing Multiple Projects
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Best Practices for Managing Multiple Projects Course
Introduction:
This program focuses on advanced project risk management, aiming to reduce project cost and schedule overruns while enhancing overall project execution. Advanced project management revolves around effectively managing risks, capitalizing on opportunities, mitigating threats, and optimizing outcomes. Unfortunately, risk management is often approached reactively or neglected altogether.
In the Project Risk Management course, we prioritize a proactive approach to addressing both threats and opportunities. The course emphasizes a comprehensive understanding of qualitative and quantitative risk management methodologies. By following a proven six-step risk management process, participants will learn how to examine risks from both a top-down and bottom-up perspective. This includes evaluating and responding to risks at both the project and task levels.
As risk can never be entirely eliminated from a project, project managers must anticipate potential causes of cost and schedule overruns, as well as poor quality of work. By identifying early warning signs and taking timely corrective action, the impact of these risks can be minimized or mitigated. Clear definition of the project scope is essential for budget approval, requiring the identification, assessment, and quantification of risks to determine cost and schedule contingencies. These contingencies are then controlled using effective risk management techniques.
The program's content aligns with the Project Body of Knowledge (PMBOK® Guide) published by the Project Management Institute (PMI). By participating in this course, attendees will gain valuable knowledge and skills to enhance their risk management capabilities, ultimately contributing to successful project execution and improved project outcomes.
Course Objectives:
The participants will gain a detailed knowledge and understanding of how Program managers define and initiate programs, assign project managers to manage cost, schedule, and performance of component projects, and oversee multiple projects directed to achieving the strategic goals.
Who Should Attend?
Managers of PMs, PMP, project manager, program manager, portfolio manager, PMO manager, Project management office director, program management office manager, Senior PM practitioners.
Course Outlines:
- The Program Management Environment
- The project management body of knowledge (PMBOK)
- Project, Program, and Portfolio
- Understand the Relation of Program Management to the Business Environment
- Objectives of Organizational Governance
- The Relationship of Portfolio and Change Management to Program Management
- The Program Life Cycles: The Program Road Map
- How the Program and Product Lifecycle Differ?
- Using the Program Life Cycle for Organizational Success
- Benefits Management for Programs
- Program Stakeholders Management and Communication
- Program Governance through Phase Gate Reviews
- Developing the Soft Side of the Program Manager
- Leading through Effective Communication of Vision
- Influencing Skills
- Negotiation Skills
Execution Processes
- Program Management Process Groups
- Initiating Processes
- The Program Initiation Team
- Defining the Program Mission
- Elaborating Program Scope
- The Program Charter
- Program Benefits Delivery
- Program Stakeholders Analysis
- Workshop: Review Questions
Planning Processes
- Key Deliverable of Program Planning
- Program Management Plan
- Program Planning Integration
- Formalizing the Program Scope
- Developing Program Work Breakdown Structure
- Program Estimating and Budgeting
- Planning Program Resources
- Schedule Program Work
- Planning Program Communication
- Risk Management Planning
Planning Processes (Cont.)
- Program Purchase Planning
- Program Contract Planning
- Positioning the Program For Success
- Planning Throughout the Program Life Cycle
- Workshop: Review Questions
Execution Processes
- Managing Program Execution
- Delivering Program Work
- Overcoming Obstacles to Success – Issues and Constraints
- Tracking Program Progress
- Program Change Management
- Chartering and Transitioning Constituent Projects
- The Program Team
- Team Building
- Performance Assessment
- Career Development
- Program Stakeholders Management
- Program Communication and Information Distribution
- Program Quality Assurance
- Program Contract Execution
- Workshop: Review Questions
Execution Processes (Cont.)
- Program Communication And Information Distribution
- Program Quality Assurance
- Program Contract Execution
- Workshop: Review Questions
Monitoring and Controlling Process Group
- The Monitoring and Controlling Process
- Gather and Report Performance Data
- Assemble and Analyze Program Data
- Take Corrective Action
- Program Change Control
- Identify, Document, and Evaluate Program Change Request
- Communicate Program Change Request Decisions
- Program Issue Management
- Program Communication and Reporting
- Types of Program Internal Control
- Workshop: Review Questions