Contract and Risk Management, Tendering and Selecting Contractors
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Contract and Risk Management, Tendering and Selecting Contractors Course
Introduction:
This course aims to equip participants with the necessary knowledge, concepts, and skills to effectively carry out pre-award contract tasks. It covers various contract types and contracting methods, with a focus on tendering. Through interactive sessions, participants will learn essential tools and techniques for analyzing submitted bids, including preliminary examination, technical evaluation, and commercial evaluation.
Course Objectives:
By the end of this course, participants will be able to:
- Outline the basic elements of contracting
- List the major steps involved in contract preparation procedures including developing an effective scope of work, terms and conditions, and sourcing strategy
- Describe different types of contracts and discuss several contracting strategies including pricing
- Evaluate in-depth the process of preparing tenders and selecting potential contractors
- Use evaluation criteria to select the most appropriate contractors for the project
Who Should Attend?
All those involved in any step of contract pre-award phase of the contracting process including personnel involved in determining the best-contracting strategy, sourcing decisions, and tendering.
Course Outlines:
Overview of Contracting and Tendering
- Elements of a contract
- Important concepts used in contract management
- Problems in preparing contracts
- Stages in contracting
- Tendering objectives
- One-step versus two-step sealed bidding
- Tendering process
Contract Preparation
- Set-up contracting strategy
- Contracting methods
- Drafting of the scope of work
- Decision analysis worksheet
- Drafting fundamentals
- Implications of the poor scope of work
- Terms and conditions
- Determining the sourcing strategy
Contract Types and Strategies
- Fixed price (lump sum) contracts
- Firm fixed contracts
- Economic price adjustment
- Incentive contracts
Cost Reimbursable (Cost Plus) Contracts
- Percentage of cost
- Fixed fee
- Award fee
- Incentive fee
- Time and material contracts
- Intellectual properties
- Special forms of contracting
- International contracting
- Amendments
Bidding Procedures
- Invite potential bidders
- Tender briefing
- Receiving and opening bids
- Recommendation report
Bids Evaluation and Contract Award
- Evaluation process
- Preliminary examination of bids
- Detailed examination of bids
- Commercial Evaluation
- Value for money
- Whole life costing
- Most economic advantageous tender
- Technical Evaluation
- Scoring protocol
- Method of awarding contract