Financial Budgeting and Monitoring for Projects
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Financial Budgeting and Monitoring for Projects Course
Introduction:
This course provides a comprehensive exploration of the tools and techniques used to develop and monitor financial budgets for projects. It begins by defining the project and its various components through the Work Breakdown Structure. Participants will be guided through the process of creating a project plan and a milestone plan, which in turn determines the project budget.
Throughout the course, participants will delve into the complexities of formulating the project budget using the time and material system, ultimately leading to the creation of a capital budget. Once the budget is established, attention will shift to exploring different methods for raising project financing, including an introduction to key concepts related to Public-Private Partnerships.
The course also covers the process of conducting a basic capital investment appraisal for the project, considering factors such as risk and sensitivities associated with the project's actual results. Finally, participants will gain an understanding of how to monitor the project's financial performance using the Stage of Completion Method, and how to identify and report variances to senior management.
By the end of this course, participants will have acquired a comprehensive set of skills and knowledge necessary for effectively preparing and monitoring project budgets. They will be equipped with the tools to assess project financing options, evaluate capital investments, and successfully oversee the financial performance of projects.
Course Objectives:
At the end of this Financial Budgeting and Monitoring for Projects Course, learners will be able to do:
- Review the basics of project management
- Understand the differences between project and operational management
- Gain insight into the evaluation of the feasibility of projects
- Understand different techniques used to support capital investment decisions
- Explore alternative means of accessing and tapping into project finance resources
- Understand key forms of Public-Private Partnerships in project finance initiatives
- Learn to manage and account for risks in projects
- Analyze project risk using appropriate techniques
- Gain insight into techniques for monitoring financial performance on projects
- Identify and evaluate deviations from the financial plan
Who Should Attend?
This course is beneficial for:
- Financial Directors and Financial Managers
- Banks, Lenders, and Project Investors
- Government Officials involved in PPP initiatives
- Program Directors and Project Managers
- Program Sponsors
Course Outlines:
Introduction to a Project:
Learn the basics of project management and how this differs from the traditional management of day-to-day operations. This introduction will serve as a building block to enable a better understanding of the specific financial implications of managing projects in subsequent sessions.
- Defining and scaling a project
- Project management dimensions
- Starting and initiating a project
- Defining a project team and a project organization structure
- Planning and scheduling a project
- Developing project milestones and the Work Breakdown Structure
- Assessing project risk
- Managing change and version control
- Project closure
Budgeting a Project:
This session will provide you with the basic building blocks required for the purpose of developing a budget and forecast for a project.
- Identifying project options
- Developing capital budgets
- Forecasting demand
- Understanding alternative revenue models and pricing structures
Evaluating the Feasibility of a Project:
With an acquired understanding of preparing illustrative projected financial statements, you will subsequently learn how to apply these to make capital investment decisions using different techniques.
- Cash flow analysis
- Investment techniques – the Net Present Value (NPV)
- Internal rate of return
- Profitability index
- Payback period
- Accounting rate of return
- Ranking mutually exclusive projects
- Modified IRR
- Investment evaluation and capital rationing
- Incremental cash flow analysis
- Replacement decisions
- The problem of unequal lives
- Inflation and taxation issues
Accounting for Project Risk
Illustrative financial projections and project evaluations are based on a set of assumptions that may or may not materialize. This session will introduce you to the concept of project risk and how this may be factored into the overall feasibility studies carried out for the purpose of the project.
- Using the Expected Net Present Value Method
- Attitudes to project risk
- Alternative forms of risk
- Describing and measuring risk
- Adjusting the NPV formula for risk
- Risk analysis in practice
Financing a Project:
Once the feasibility of a project is readily ascertained, promoters of such a project will need to identify appropriate ways of financing it. This session explores alternative sources of project finance and discusses the relevant advantages and disadvantages of using such sources in the process.
- Structuring a project finance company
- The mechanics of non-recourse financing
- Public-Private Partnerships
- Angel Financing and Venture Capital
- Bank and loan financing
- Other methods of financing
Monitoring the Financial Performance of a Project:
This session focuses on introducing a range of techniques on how to monitor and evaluate variations from the planned financial performance of a project during its development stage.
- Tracking and monitoring costs of a project
- Completion and cost estimation techniques
- Developing variance analysis for projects
- Establishing tolerance levels and change controls