Procurement and Inventories

Managing Tenders, Specifications and Contracts

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Managing Tenders, Specifications and Contracts Course

Introduction:

In order to achieve business success, it is crucial to effectively manage suppliers and ensure that you obtain the desired outcomes. However, many organizations struggle with understanding the processes that lead to obtaining the best value and competitive advantage.

Our course is specifically designed to address this gap by providing you with the knowledge and skills to plan and manage suppliers effectively, optimizing price and delivery performance.

Throughout the course, we will explore various strategies and techniques to help you enhance supplier management. You will learn how to utilize tendering and other procurement processes to select the most suitable suppliers for your organization's needs. By implementing these processes, you can maximize value while minimizing costs.

In addition, the course will focus on reducing costs while simultaneously improving service quality. You will gain insights into cost-saving approaches without compromising the level of service received from suppliers.

Measuring supplier and contract performance is another vital aspect covered in the course. You will learn how to establish key performance indicators (KPIs) and metrics to evaluate supplier performance effectively. This enables you to monitor and manage supplier relationships more proactively.

Furthermore, the course will introduce you to e-procurement approaches, highlighting their benefits and demonstrating how to apply them in practice. E-procurement leverages technology to streamline procurement processes, increasing efficiency and transparency.

By attending this course, you will acquire the tools and strategies needed to optimize supplier management, achieve competitive advantage, and drive business success. Learn how to plan, manage, and measure supplier performance effectively, and apply e-procurement approaches to enhance your organization's procurement capabilities.

Course Objectives:

To improve productivity of the Tendering & Purchasing Departments
To give the participants effective tendering and procurement skill
To demonstrate the How, Why and When of Effective Tendering Processes
To help the participants Identify and Implement Best Industry Practices in Procurement and Logistics
To consider how to include negotiation and e-procurement in tendering processes
To develop excellence in the Tendering Process
To measure Supplier contract performance

Who Should Attend?

The course is designed for Procurement Staff and Engineers with responsibility for Tendering/Purchasing (Policy Formulation, Processing, Contract Award, Contract Administration, Supervision & Control). Typical participants will be Department & Section Heads, Buyers, Project Engineers, Supervisors, Planning Executives, Engineering & Maintenance Department Engineers and other Purchase Department Staff.

Course Outlines:

Introduction to Supply Chain Best Practice

Definition of Supply Chain Management
Current initiatives in Supply Chain Management
Looking at the total value and total cost
The Procurement job function and basic processes
Procurement strategy
Procurement planning

Procurement, Partnerships, and Negotiation

Single Source Procurement/Partnering

Advantages, problem areas, price determination – lowest reasonable cost
Negotiating – Special Issues
Planning & Preparation
Win-Win Philosophy
Tricks others may play
Managing The Total Supply Chain
Linking your suppliers and customers to the maximum value
Analyzing the Value chain
Aligning your suppliers
Adding Value to your clients

Best Practice in Procurement Tenders

Organizational Procedures: Purpose, Advantages, Content and Common Mistakes

What is a tender?
Tendering: the problem areas

How to develop a practical tender process

Pre-qualification
Supplier appraisal (Checklist)
Contract Strategy (Checklist)
Specification
Communication
Invitation to Tender (Checklist)
Tender Evaluation
Post tender negotiation
Award
Post Contract Award Stage

E-Procurement & Logistics

E-procurement- when and why
On-line tendering and auctions
Swifter, faster logistical response as a source of competitive advantage
Use of new technologies in quick response logistics
Expediting: Liability issues, Do’s & Don’ts, Costs

Implementing and Benchmarking the Supply Chain

Developing "Excellence"
Implementing Continuous Improvement for the Procurement function
Role of Quality
Benchmarking and Measurement

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