Materials Expediting: Monitoring, Controlling and Improving Timely Supplier Deliveries
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Materials Expediting: Monitoring, Controlling and Improving Timely Supplier Deliveries Course
Introduction:
In the oil and gas industry, achieving significant improvements in planning, procurement, storage, and disposal of materials and spare parts is crucial. This comprehensive 5-day course is designed to address these practical considerations and provide participants with the knowledge and skills necessary to excel in these areas.
The course explores evolving best practices adopted by major oil and gas companies, focusing on three interconnected modules: inventory management, warehousing, and investment recovery. By delving into these modules, participants will gain insights into the key strategies and techniques for effective material management in the industry.
A unique feature of this training course is its emphasis on Material Cataloguing, Specifications & Storage Planning. Participants will learn how to establish and maintain a comprehensive catalog of materials and products, supporting all operational, maintenance, and support activities within the organization. This skillset will enable delegates to confidently navigate the complexities of material cataloguing, ensuring the availability of the right products at the right time.
Furthermore, the course covers the crucial aspect of ensuring timely supply and services by sourcing products from reliable and appropriate sources. Participants will gain knowledge on how to select and manage suppliers effectively, ensuring a seamless supply chain and minimizing disruptions.
Another key focus of the course is understanding and providing standard product specifications in line with approved industry standards. Participants will familiarize themselves with renowned standards such as API, ASTM, BS, JIS, DIN, and others, enabling them to confidently provide accurate product specifications and ensure compliance with industry requirements.
By attending this training course, participants will develop the skills and competence necessary to optimize material management in the oil and gas industry. They will gain a comprehensive understanding of inventory management, warehousing, investment recovery, material cataloguing, and storage planning. This knowledge will empower them to make informed decisions, improve operational efficiency, and enhance overall supply chain performance.
Join us in this transformative learning experience, where you will acquire the practical skills and knowledge needed to excel in material management within the oil and gas industry. Expand your understanding of industry best practices, develop a comprehensive material catalog, and confidently provide standard product specifications. Elevate your expertise in planning, procurement, and storage of materials, and drive major improvements in your organization's operations.
Course Objectives:
Upon the successful completion of this course, participants will be able to:-
- Apply the latest techniques in material cataloging and determine the various specifications of engineering materials including bearings, belts, couplings, gaskets, seals, chains, sprockets, valves, pipelines, piping, fittings, flanges, bolts, nuts, and blinds
- Identify the various specifications of metallic and non-metallic materials including iron, steel, alloys, copper, aluminum, plastics, rubbers, ceramics, glasses, and composite materials
- List spare parts and manage inventory and stores in a professional manner.
- To review, analyze and classify the stock (inventory) line items for its adequacy and completeness of specification, catalog group, validity, compliance and its linkage of the user’s requirement.
- Know how to gather and assemble data of non-stock materials (direct purchase materials) from various user divisions/departments
- Able to classify and assign appropriate product group and to integrate with master product catalog
- To understand how to develop unique product/catalog identification code/part identifications for all products and services in line with International accepted cataloging system and procedure to ensure technical and commercial integrity of the product and equipment
- Ability to use Configuration Management Systems
- To appraise standard technical specification, acceptable quality standards and in compliance with global Health, Safety, Environment and Quality Management systems
- Know how to assign storage and handling procedure based on the manufacturer’s guidelines
- Implement your new knowledge and skills of material cataloging in your CMMS and go back to your workplace with confidence
Who Should Attend?
This course is intended for maintenance, materials, and project personnel such as project managers, maintenance managers, material managers, material engineers project engineers, plant engineers, maintenance engineers, material officers, senior buyers, purchasing managers, storeroom managers, storekeepers, CMMS professionals, maintenance planners, maintenance supervisors, IT professionals, operations managers, and manufacturing managers.
- Any Professionals from the Procurement and Purchasing Department / Team
- Cataloguing Engineers
- Materials Engineers
- Configuration Professionals / Engineers / Specialists
- Material Planners / Equipment and Storage Specialists
- Requirements Specialists / Executives
Course Outlines:
Essentials of Material Cataloguing, Specifications & Storage Planning
- What is a Material Catalogue?
- The Process for Creating a ‘Catalogue’
- Deciding what to catalogue
- How to catalogue materials
- Author information
- Title information
- Series information
- Production details
- Place of Production
- Illustrations
- Notes
- Identify Material for Cataloguing
- Submit Request, Review and Catalogue Item
Technical Integrity of the Materials Cataloguing & Storage Planning
- Catalogue Coding Standards
- Maintaining the Materials Catalogue
- Reviewing materials catalogue to ensure it is in the specified templates/format
- Configuration Management Issues, Problems and Challenges and how to rectify
- How to Monitor and Control the Grouping
- Coding and Linking related to technical documents, plans, bills and drawings
- Approved Standards of Items, Materials, Products and Equipment
- Change Management System dealing with a change request
- How to ensure completeness of equipment and materials data in the Materials Management System
Commercial Integrity of the Materials Cataloguing & Storage Planning
- Payment approval process – Supervision and checks of suppliers/vendors invoices
- Commercial Configuration process to improve interchangeability and deliverability
- The physical verification process, onsite visits in coordination with Inventory Control, Warehouse Operations and User’s requirements.
- Dealing with replicated and duplicated items
- Review and coordinate with vendors and manufacturers on materials and equipment specifications following queries raised during procurement and purchase
- Analysis, evaluation and coordination with Users and Inventory Control for acceptance and ensure system updates of new requirements, change request and purchase datasets
Enhancing Materials Catalogue Management and Optimum Storage Planning
- How to deal with Obsolete and Substitute Offers
- Coordinating the collection of relevant data, service, location details, part list and drawing of Obsolete Equipment and Parts
- Potential Issues, Problems and Challenges of Obsolete and Substitute Materials and Equipment
- Gaining acceptance of substitute materials specifications for the introduction of new products
- Version control and monitoring of items of obsolete and substitute materials & equipment
Materials & Storage Standards and Specifications
- Alternative Specification and Alternative Sources with acceptable material specification
- Multisource approaches to reduce monopoly by the single-source supplier (achieving economies of scale)
- Coordination with end-users, technical departments and manufacturers to facilitate in identifying all hazardous substances
- Modification of buying description to comply with the relevant safety standards, clauses and codes of practices in accordance with the International Safety Regulations (IMDG, SOLAS, DOT)
- Supervision, control and monitoring of Materials Safety Data Sheets for all Hazardous Materials