Obtaining and Selecting Suppliers' / Contractors' offers, Quotations, Tenders and Proposals
Select Other "city & date"
Obtaining and Selecting Suppliers' / Contractors' offers, Quotations, Tenders and Proposals Course
Introduction:
This training course focuses on the optimal procurement and selection of offers from suppliers. It highlights the significance of this aspect in achieving cost-effective purchasing. The course addresses key considerations such as determining the number of suppliers to invite for offers, whether it be through RFQs (Request for Quotations), tenders, or proposals, based on the nature of the purchase. Participants will learn about different processes to apply in various situations and the level of formality required, including formal tendering versus requesting quotations. The course also delves into the art of evaluating offers, RFQs, tenders, and proposals, providing detailed insights into the formal tendering process. Attendees will gain practical knowledge and skills to enhance their procurement practices and optimize supplier selection.
Course Outlines:
Introduction
Unit Summary
This Unit provides a brief introduction to the concepts and definitions used in developing solutions to obtaining and selecting offers.
Learning Objectives
- Describe the key terms related to obtaining offers.
- List three prerequisites to obtaining offers
Unit Contents
- Getting it right
- The terms and what they mean
- What to do before you start
- What this training course covers
The Framework for Obtaining and Selecting Offers
Unit Summary
This Unit explores when the different strategies and bases for evaluation are appropriate with reference to the Supply-Positioning model.
Learning Objectives
- Describe the three main dimensions that influence how you obtain and select supplier’s offer.
- Outline the main stages of the process to be followed in this connection.
- Describe the main approaches to apply when obtaining and selecting offers for each of the four categories of purchase items: routine, leverage, bottleneck and critical.
Unit Contents
- Introduction
- Alternative approaches to obtaining and selecting offers
- Overview of the process
- The link to supply strategy
- Routine items
- Leverage items
- 2.7 Bottleneck items
- Critical items
- Conclusion
Method of Obtaining Offers
Unit Summary
This Unit describes four main approaches to obtaining and selecting offers: informal, enquiry-reply, formal tendering and using e-marketplaces. It describes when to use each of these approaches, and why and also outlines how to implement them.
Learning Objectives
- Describe the following four methods of obtaining offers:
- Informal process
- Enquiry-quotation process
- Formal tendering process
- Using electronic marketplaces
- Select the most appropriate method to apply for each of your purchases.
Unit Contents
- Introduction
- The informal approach
- The enquiry-quotation approach
- Formal tendering
- Using e-market places to obtain offers
- Conclusion
Criteria to Evaluate Offers
Unit Summary
The different methods and criteria that can be used to evaluate supplier’s offers are described in this Unit. Guidance is given on when each approach is appropriate. These include:
- Lowest price
- Lowest total cost of ownership
- Weighted scoring models
- Value judgment
Learning Objectives
- Describe the key features of the offer evaluation process.
- Apply the four main methods of evaluating offers and their corresponding criteria: lowest price, lowest total cost of ownership, weighted scoring and value judgment.
Unit Contents
- Introduction
- Lowest price
- Lowest total cost of ownership (TCO)
- Weighted scoring
- Value of judgment
- Choosing a basis of evaluation
- Conclusion
How Many Suppliers?
Unit Summary
This Unit looks at the question of how many suppliers to invite to offer. It outlines which options are available, and the reasons for choosing one or another. It also describes how to identify those suppliers to be invited to offer.
Learning Objectives
- Describe the reasons for inviting one, a few or all potential suppliers to make offers.
- Identify some of the main issues to consider when determining which suppliers to invite
Unit Contents
- Introduction
- Options and reasons
- Which suppliers to approach?
The process of Obtaining & Selecting Offers
Unit Summary
This Unit outlines how to prepare the invitation to