Planning, Organizing and Controlling Projects
Select Other "city & date"
Planning, Organizing and Controlling Projects Course
Introduction:
The Multilateral Development Banks, spearheaded by the World Bank, are spearheading a series of transformative changes aimed at modernizing their procurement practices. These changes prioritize robust strategic planning, a wider array of procurement options, and a heightened emphasis on value for money and fit-for-purpose solutions. Recognizing the evolving economic needs of stakeholders throughout long-term projects, the banks are seeking mechanisms to modify existing contracts without the need for entirely new procurement processes. This necessitates meticulous assessment and management of risk allocation from the outset of the procurement process, as well as the ability to implement changes without straining relationships between parties, which could result in detrimental costs for all involved.
The drive to modernize procurement practices within Multilateral Development Banks reflects a commitment to enhancing efficiency, effectiveness, and transparency in the procurement process. By adopting more strategic planning approaches, these banks aim to align procurement decisions with broader organizational objectives and stakeholder needs. This proactive approach empowers the banks to identify and implement procurement options that deliver optimal value for money, ensuring that resources are allocated wisely and wisely utilized.
Furthermore, the recognition of the changing economic landscape necessitates the development of flexible mechanisms to modify existing contracts. Long-term projects often encounter evolving circumstances and unforeseen challenges that require adjustments to contractual arrangements. By establishing mechanisms that enable modifications within the existing framework, the banks can mitigate the need for resource-intensive and time-consuming new procurement processes. This flexibility allows for a more agile response to changing project requirements while maintaining the integrity of contractual relationships.
Crucially, the success of these transformative efforts hinges on the careful appraisal and management of risk allocation at the outset of the procurement process. Identifying and addressing potential risks and uncertainties early on is essential to ensure that parties involved understand their roles and responsibilities, promoting a collaborative and cooperative environment. By proactively managing risk, the banks can navigate potential hurdles and minimize disruptions that could impede project progress.
Balancing the need for change with the preservation of positive party relationships is a critical aspect of these procurement reforms. The banks recognize that fracturing relationships between parties can have significant costs, both in terms of time and resources. Therefore, approaches that facilitate change while maintaining constructive relationships are paramount. This requires effective communication, collaboration, and negotiation throughout the procurement process, allowing for adaptive adjustments without compromising the overall project objectives.
In conclusion, the Multilateral Development Banks, led by the World Bank, are embarking on a journey to modernize their procurement practices. By embracing strategic planning, offering a wider range of procurement options, and prioritizing value for money and fit-for-purpose solutions, these banks aim to enhance efficiency and effectiveness. The introduction of mechanisms to modify existing contracts reflects an understanding of the evolving economic needs of stakeholders and the importance of flexibility in long-term projects. Through careful risk appraisal and management, as well as a commitment to preserving positive party relationships, the banks can drive successful procurement outcomes that benefit all involved.
Course Objectives:
By the end of this workshop, participants will be able to:-
- Develop a procurement strategy which accepts the need for potential contract change
- Avoid conflict in change management
- Appraise what is required to measure and deal with risk management
- Select the optimal procurement arrangements
- Develop a contract management plan
Who Should Attend?
This Contract Management in Public Procurement workshop is suitable to a wide range of professionals but will greatly benefit those who need a sound working knowledge of the new Procurement Frameworks of the World Bank and African Development Bank, including the personnel of European Agencies & Institutions, Government Offices & Agencies, International Organizations, Universities & Research Institutes, etc.
- Project Managers and Team Leaders need to understand strategic procurement planning
- Technical Specialists such as Engineers involved in the procurement
- Professionals that need to understand the new approach to procurement financed by Development organizations
- Procurement Professionals that need to understand a best practice approach to procurement
Course Outlines:
Contract Change Risk and Strategic Procurement in the Context of World Bank Financed Projects
- Introduction to Strategic Procurement in the World Bank Context
- Contextualizing the Problem of Contract Change and Analysing Risk in Contracting
- Standard Form Contracting as a response to meeting Risk
- Risk Analysis from Operating Context, Supply Market, and Previous Experience
- Options to Manage Supply Risks through the Procurement Arrangements
- Organizational Needs and Legal Requirements
Using the Contract to Facilitate Change
- Contract Terms Restricting Change and Deemed to Know Provisions
- Assignment, Alienation of Rights and Sub-contracts, Force Majeure and Frustration
- Contract Terms used as a Vehicle for Change: Variations Clauses, Change Orders and Notices
- Contract and Risk Management Plans: Linking Needs to Specifications, Evaluation Criteria and KPIs
- Measuring the Impact of Change
- Summary and Key Learning
Contract Formation and Management
- The key elements of a Competitive Tendering Process
- Delivering the contract’s objectives in Scope, Cost, Time and Quality
- An assessment of different contract types including partnering
- Using contract strategies to manage supplier risk
- The value of a contract management plan
Bidder Selection, Tender Evaluation, and Negotiations
- Sourcing the Bidders – ensuring value and a decision audit trail
- Developing evaluation criteria – aligned with your required outcomes
- Tips on ensuring an efficient – and effective – tendering process
- Managing the contract award
- Developing and using negotiation skills – key points to consider
Managing the Performance of the Contract and Next Steps
- The Criticality Of Good Contract Administration
- Managing Contract Changes – effectively
- Handling contract claims and disputes
- Review and Summary
- Program highlights and final observations