Tender Evaluation and Contract Preparation Program
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Tender Evaluation and Contract Preparation Program Course
Introduction:
This course aims to equip participants with the knowledge, concepts, and skills necessary for the pre-award phase of contract management. It covers various contract types and contracting methods, with a specific focus on tendering. Through interactive sessions, participants will learn essential tools and techniques for analyzing submitted bids, including preliminary examination, technical evaluation, and commercial evaluation. By the end of the course, participants will be well-prepared to handle the tasks involved in the pre-award phase of contracts.
Course Objectives:
By the end of this course, participants will be able to:
- Outline the basic elements of contracting
- List the major steps involved in contract preparation procedures including developing an effective scope of work, terms and conditions, and sourcing strategy
- Describe different types of contracts and discuss several contracting strategies including pricing
- Evaluate in-depth the process of preparing tenders and selecting potential contractors
- Use evaluation criteria to select the most appropriate contractors for the project
Who Should Attend?
All those involved in any step of contract pre-award phase of the contracting process including personnel involved in determining the best-contracting strategy, sourcing decisions, and tendering.
Course Outlines:
Overview of Contracting and Tendering
- Elements of a contract
- Important concepts used in contract management
- Problems in preparing contracts
- Stages in contracting
- Tendering objectives
- One-step versus two-step sealed bidding
- Tendering process
Contract Preparation
- Set-up contracting strategy
- Contracting methods
- Drafting of the scope of work
- Decision analysis worksheet
- Drafting fundamentals
- Implications of the poor scope of work
- Terms and conditions
- Determining the sourcing strategy
Contract Types and Strategies
- Fixed price (lump sum) contracts
- Firm fixed contracts
- Economic price adjustment
- Incentive contracts
Cost Reimbursable (Cost Plus) Contracts
- Percentage of cost
- Fixed fee
- Award fee
- Incentive fee
- Time and material contracts
- Intellectual properties
- Special forms of contracting
- International contracting
- Amendments
Bidding Procedures
- Invite potential bidders
- Tender briefing
- Receiving and opening of bids
- Recommendation report
Bids Evaluation and Contract Award
- Evaluation process
- Preliminary examination of bids
- Detailed examination of bids
- Commercial Evaluation
- Value for money
- Whole life costing
- Most economic advantageous tender
- Technical Evaluation
- Scoring protocol