Workshop on Contract Management in Public Procurement
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Workshop on Contract Management in Public Procurement Course
Introduction:
Multilateral Development Banks, including the World Bank, are implementing reforms to modernize their procurement practices. These changes involve enhanced strategic planning, increased procurement options, and a stronger emphasis on value for money and suitable solutions. To accommodate the evolving economic needs throughout long-term projects, mechanisms for modifying existing contracts without initiating new procurement processes are necessary. This requires a thorough assessment of risk allocation at the beginning of the procurement process and the ability to implement changes without damaging relationships between parties and incurring additional costs.
Course Objectives:
By the end of this workshop, participants will be able to:-
- Develop a procurement strategy which accepts the need for potential contract change
- Avoid conflict in change management
- Appraise what is required to measure and deal with risk management
- Select the optimal procurement arrangements
- Develop a contract management plan
Who Should Attend?
This Contract Management in Public Procurement workshop is suitable to a wide range of professionals but will greatly benefit those who need a sound working knowledge of the new Procurement Frameworks of the World Bank and African Development Bank, including the personnel of European Agencies & Institutions, Government Offices & Agencies, International Organizations, Universities & Research Institutes, etc.
Course Outlines:
Contract Change Risk and Strategic Procurement in the Context of World Bank Financed Projects
- Introduction to Strategic Procurement in the World Bank Context
- Contextualizing the Problem of Contract Change and Analysing Risk in Contracting
- Standard Form Contracting as a response to meeting Risk
- Risk Analysis from Operating Context, Supply Market and Previous Experience
- Options to Manage Supply Risks through the Procurement Arrangements
- Organizational Needs and Legal Requirements
Using the Contract to Facilitate Change
- Contract Terms Restricting Change and Deemed to Know Provisions
- Assignment, Alienation of Rights and Sub-contracts, Force Majeure and Frustration
- Contract Terms used as a Vehicle for Change: Variations Clauses, Change Orders and Notices
- Contract and Risk Management Plans: Linking Needs to Specifications, Evaluation Criteria and KPIs
- Measuring the Impact of Change
- Summary and Key Learning
Contract Formation and Management
- The key elements of a Competitive Tendering Process
- Delivering the contract’s objectives in Scope, Cost, Time and Quality
- An assessment of different contract types including partnering
- Using contract strategies to manage supplier risk
- The value of a contract management plan
Bidder Selection, Tender Evaluation, and Negotiations
- Sourcing the Bidders – ensuring value and a decision audit trail
- Developing evaluation criteria – aligned with your required outcomes
- Tips on ensuring an efficient – and effective – tendering process
- Managing the contract award
- Developing and using negotiation skills – key points to consider
Managing the Performance of the Contract and Next Steps
- The Criticality Of Good Contract Administration
- Managing Contract Changes – effectively
- Handling contract claims and disputes
- Review and Summary
- Program highlights and final observations